The
ScoreBoard
The
ScoreBoard is a month to month website posted summary of
each monthly board of directors meetings. We hope this meeting
outline will help keep members up-to-date on the discussions,
plans, ideas and progress made throughout the year. We welcome
your input as to the value of this report
as well as any suggestions you have concerning any of its’
content.
JUNE 2008 SCOREBOARD
The Cassville Golf Association Board met on Wednesday June 25, 2008 for the regular monthly meeting. Chuck Edie gave a monthly review of the financial status. Chuck reported green fees are up with 3 new members joining during the last month.
Jim Roe then reviewed the updates of the refinancing. The board combined all the loans that totaled 292,000 then paid off an $8,000 loan to Commerce Bank. Our interest rate is 6.050% as compared to the 8% we were paying. We also have a $150,000 line of credit at 4.75%. Our monthly payment will be $2,555 for the next 5 years.
Chuck Edie and Jim Roe reviewed Randy’s report on the course condition. They will treat for moles all next week and continue to work on the sand traps. The sand trap rake is down due to repairing a starter, but should be up sometime this coming week. The board praised the members that volunteered time and labor for the renovation of the restroom on #5. They also noted the money and work by the Ladies members on the beautification project.
Chuck reported the Club Championship will crown a net and gross champion this year. Plans are to add a Senior division next year if possible. Chuck also reported a new cart being stolen one night last week. The insurance company is in the process of sending a check to cover expenses.
Next month the Board will again investigate the different membership levels of dues and review the short/long term goals of the Club.
MAY 2008 SCOREBOARD
The Cassville Golf Association Board met Wednesday May 21, 2008 at the Club House for the Monthly meeting. After the financial report, Randy reviewed the overall course condition. Fairways are receiving special attention and still causing concerns because the Bermuda grass is not growing as expected. A soil sample has been taken and he is still waiting on the results. Randy also reported that three-fourths of the irrigation system is in good shape and are still waiting on the reimbursement for the faulty old values. The number 5 restroom came in above expected costs but work on it should be completed some time this week. A special thank you goes to the volunteers that gave their personal time to help with the renovation. Bunkers are improved overall because of the new sand added to each one. More sand is expected in June.
Chuck reported the three man tournament cleared $6,600 after expenses. This figure includes $2,500 revenue donated by Les Jacobs Ford. He reported the pool will be ready to open by the holiday weekend. Beer sales are at a $2,500 profit at this point in the year. Chuck reported 3 new members for the month of May. Chuck then gave an update on the upcoming Cassville Open Tournament. There are now only 9 players entered in the tournament. If more players do not enter, Chuck will be forced to cancel the Open by Wednesday May 28. Chuck reported details concerning a packet that will be prepared for new members that includes material useful to all newcomers.
In new business, the Board voted to allow no more than three (3) carts in any group. They also discussed moving the cart marker signs at the Greens back to help with the growth of the grass in those areas. There will now be some roped off areas at some of the greens. The parking area at the driving range continues to be a concern because of several carts driven onto the practice tee box. Tournament fees of members and non members were discussed with no decision made in that area. The seeding of the roughs were discussed at length with the understanding that this needs to be done at some point in the near future.
The discussion of different membership levels will be on the agenda in the June meeting. We still encourage the members to contact a board member if they have input on the structure of membership levels dues for individuals and families.
The meeting was then adjourned.
Jim Roe
April
2008 Scoreboard
The Cassville Golf Association Board met Thursday April
24, 2008 at the Club House for the Monthly meeting. After
the financial report, Randy reviewed the overall course
condition. An over abundance of water, especially on number
12 tee box has the staff a little nervous about the up coming
3-person tournament. Randy also reported that the Ladies
golf members have pledged $600 - $1,000 to renovate the
#5 restroom area. The board agreed to spend the money to
help the process to make the restrooms a more clean and
workable facility. The staff is also in the process of removing
the tree (damaged by storms and lightening) just East of
# 12 tee box. It is causing some concern about safety of
golfers coming down #5 fairway and rough.
Chuck
reported the results of our normal trash pick up and solutions
to saving revenue in that area. He reported that we will
change to “on call as needed” in the Winter time
in order to save money. He reported 6 new members for the
month of April, but also revealed 3 members moving or dropping
their membership. Chuck then gave an update on the upcoming
3-person scramble. There are now 67 teams entered to make
a full field.
In
old business, Jim Roe gave a report of the findings of the
committee appointed to solicit interest rate bids for the
golf course existing loan. The committee recommended a restructure
of the loan and to accept the Commerce Bank bid at a 5 year
fixed rate of 6.05%. This loan is based on an amortization
of 15 years. The total loan amount would be for $300,000.
The Board would also have access to a $150,000 revolving
line of credit at the prime rate minus 0.25%. The Board
voted to accept the Committee’s recommendation. This
decision reflected a year’s discussion of how to manage
our cash flow problems at the course. They feel this action
will enable the Club to pay off the loan at a more rapid
paced time line and as a result the loan will also pay off
all other smaller loans at the same time. The club will
now be paying only on the $300,000 note. The Board would
like to thank Commerce Bank, Security Bank, Freedom Bank,
and 1st State Bank for the time and effort spent with preparing
the bids for the Club. All bids were close in terms of interest
rates.
The
discussion of different membership levels was moved to the
May meeting agenda. We encourage the members to contact
a board member if they have input on the structure of membership
levels dues for individuals and families.
The
Board concluded the meeting by wishing Bob Callahan a speedy
recovery from this weeks surgery. The meeting was then adjourned.
Jim
Roe
March
2008 Scoreboard
Randy
Meadows presented a list of needed equipment that he was
instructed to prepare for the March meeting. The following
items were approved for purchase: Top Dresser, Toro Diesel,
Tractor, Greens Mower, & Intermediate rough mower. He
also reported on several trees that are in need of removal.
Chuck
Edie reported the new carts will arrive on Monday 3-17 &
Tuesday 3-18. We are excited about the possibility of not
seeing a broken down cart on different fairways. He also
reviewed a plan to attain water to the cart barn area. This
has been a huge need for sometime. The maintenance staff
will appreciate this more than anyone.
The
Board discussed several ideas for different levels and dues
structures for the membership. This will be an old business
item for the May meeting as no decision was reached.
The
Board also voted a resolution authorizing Jim Roe to solicit
interest rate bids for a line of credit. These bids are
postmark due by March 28, 2008. The Board's desire is to
receive a better interest rate for the purpose of saving
the Club revenue.
A
decision was also made to allow Chuck Edie to pay the monthly
bills in order to meet payment deadline. Angel & Company
will continue to handle the payroll and end of year reports
for tax purposes.
Jim
Roe
February
2008
Chuck reported the 2008 Tournament schedule is now on our
web site and the three man scramble has a Sponsor in Les
Jacobs Ford. The donation of $2,500 will help attract outside
play for the tournament. Chuck also reported a need for
a place to wash carts at the cart barns in order to keep
the carts clean. Chuck and Randy will present a cost estimate
for that project at the next meeting.
Randy
reported that the sand bunkers will receive new sand in
the coming months. The sand will be used for top dressing
and in the bunkers. Top dressing is planned for the month
of March. Randy also expressed a need for a new tractor.
In
other business, the board, after months of discussion, has
voted to lease purchase new carts. This action will save
the club money in various ways and will provide all working
carts to replace our worn out carts most of which are 7-10
years old.
The
board also reviewed the surveys that were turned back in
to the club. We received 62% of the surveys and for that
we are thankful. We are currently reviewing the comments
one by one to get a picture of what are considered important
issues to the members. It appears the sand traps and building
appearance are two areas needing more concern, although
there are many other concerns to be addressed.
Different
membership levels was another topic being discussed by the
board. Gary Fields presented an illustration on the current
and future finances which is tied to the different membership
dues levels.
A
big thank you to all members that took the time to complete
the survey and send it back to the club. We want to hear
the members voices of concerns and this was a great tool
for us to look at the members thoughts.
Jim
Roe, President
2007
– SCOREBOARD
December
2007
Chuck
reported that he had purchased a new safe for the pro-shop,
which had been previously approved by the board. Part of
the cost will be reimbursed by a donation.
The
board reviewed the current pro-shop inventory list, range
equipment and point-of-sale system from Randy. This list
was prepared by Randy and Chuck. After review, the board
agreed to purchase said items.
Chuck
also recommended that we continue to use the point-of-sale
system currently in use at the pro-shop rather than invest
in the new software program that was demonstrated in November.
He is finding new features in the existing system and feels
it will continue to serve our needs.
Randy
and Chuck presented information on a cart leasing program
that looks very favorable. However, the board tabled any
decision as Chuck said he was waiting on additional quotes.
Final
approval was given for the new golf course manual. The board
agreed to have the manual ready for the annual meeting and
to pass it out to the members following the meeting. The
board thanked Jim Roe for his leadership in chairing this
project to develop the final draft.
The
board continued its' review of the course finances. Gary
Fields presented a preview of the financial presentation
that he will be making at the annual meeting.
Bob
presented a copy of the annual meeting notice and the tentative
agenda for the meeting for board review and confirmed the
date of 1/14/08. The board also confirmed that three director
positions would be up for re-election. John Chappell's term-3
yrs, Danny Vanzant's term - 3 years and Chuck Edie's term
- 1 year. Dan Bailey, Dick Worman and Debbie Kelley have
been appointed as the nominating committee. January 10 was
set for the final date to accept board nominations for the
ballot. The nominee receiving the 3rd most votes would be
awarded the one-year term.
Board
voted to institute a 3% cost of living increase for operations
to be effective 1/1/08.
The
board discussed the survey that has been prepared and all
agreed to have it mailed out after the annual meeting and
to include a stamped, self-address envelope.
Cassville
Golf Association, Inc
Cassville, MO
December 10, 2007
Dear Cassville Golf Association Members,
The
2008 annual meeting of the Cassville Golf Association, Inc
has been set for Monday, January 14. The meeting will be
held in the restaurant area of the Clubhouse beginning promptly
at 7:00PM.
As
usual, the first order of business will be the election
of board members for terms that are expiring. Attached is
a list of those expiring terms and the number of years applicable
to each respective position. Also, a meeting agenda will
be available for everyone prior to the actual meeting.
As
everyone knows, the annual meeting is most beneficial for
all in attendance when proper meeting procedures and guidelines
are followed. To help us better organize and prepare for
the meeting, if anyone has a specific topic they would like
to bring before the membership, please contact the pro-shop
no later than January 10 to arrange placement on the meeting
agenda. We believe that five minutes should give anyone
wishing to speak a very generous opportunity to present
their viewpoint.
In
addition, all board members will be available before, during
and after the meeting to help answer questions or just discuss
any pertinent golf association thoughts you might have on
your mind.
At
this time, we wish to pass along a couple of items of interest.
Effective December 10, please welcome Chuck Edie as the
newest member of our staff. Chuck will serve our new Course
Administrator. Chuck will be an employee of the golf course
and will be responsible for overseeing the daily activities
in the pro-shop, as well as the clubhouse, pool and cart
rentals.
The
second item concerns a 3% cost-of-living increase for operations
($3.15 per month) that will become effective January 1,
2008. The board will present a comprehensive overview of
Association’s finances at the annual meeting.
That’s
about all for now. Our best wishes to everyone for a very
Merry Christmas and a safe and enjoyable New Year’s.
Sincerely,
The
Board of Directors
Cassville Golf Association, Inc
2008 CASSVILLE GOLF ASSOCIATION, INC
Nominating Committee
Chairman- Dan Bailey 847-4872
Dick Worman 847-9761
Debbie Kelley 847-2221 (work)
847-5067 (home)
or….notice
can be given to any existing board member:
Bob Allen, John Chappell, Doug McCullah, Gary Fields
Danny Vanzandt or Jim Roe.
Nominations
for the Golf Board of Directors must be made no
later than January 9, 2008 in order to be placed on the
voting
ballot for the January 14, 2008 annual meeting.
Terms
expiring are as follows:
John Chappell - 3 year term
Danny Vanzandt - 3 year term
Chuck Edie - 1 year term
A reminder, when the membership is voting on any association
matter, there is only one (1) vote allowed per family membership.
October
2007
Janie Watson and Ronnie Langston attended the meeting. Janie
reported that the Ladies Group had raised around $600 and
were interested in helping out financially to improve the
condition of the restroom facility on #5. The board met
the idea with favor but agreed it best to have Randy’s
crew check into the overall condition of the building (termites,
etc) before we get too far with the project. No timetable
was set for this inspection work.
Randy
said that Tucker Electric was to install two heaters in
the new restroom on #11 in a week.
The
board discussed the golf course manual with each member
asked to review the rough draft and bring thoughts and ideas
to the November meeting to begin the process of make necessary
revisions.
The
board discussed the job description for the new position
of Club House administrator.
Security
cameras were also discussed with no action taken.
Bob
indicated to the Board that he would not be in position
to be remain as President in 2008 during the final year
of his term due to other obligations he has undertaken and
due to the continuing need for new, fresh ideas for the
course.
NOVEMBER
2007
Randy
reported that the member-guest tournament had 25 teams.
The
Cassville Cup matches were considered by many to have been
the highlight of the year as 40 players participated in
the two-day event.
The
practice green has been sodded/repaired.
Randy
will be posting signs to KEEP CARTS IN THE ROUGH over the
winter months. We encourage everyone to please make every
effort to do so to help keep our course in the best possible
condition.
The
heaters in the bathroom by #11 have been installed.
The
board will be looking to purchase a functional safe for
the pro-shop.
The
board spent considerable time reviewing the manual rough
draft by taking it a section at a time and making some initial
revisions. A committee of Jim Roe, Danny Vanzant and Doug
McCullah will meet to propose a final draft of the manual
to the board in December.
The
board adopted a job description for the new position of
clubhouse or golf course administrator, who would be an
employee of the Association. The board decided to advertise
for the position in the local newspaper for one week and
to post the opportunity on the website. The board hopes
to hire someone by around the first week of December.
A
new software package for the pro-shop operation that would
expand our ability to provide more efficient service to
the membership was discussed. Further discussions to follow.
Teresa
Miller met with the board. Teresa indicated that she will
not be able to remain in her position at the restaurant.
Much discussion followed. She was congratulated for her
excellent food and service at the Over-the-Hill Grill. The
board followed up with general discussions and will review
the overall situation at a later date.
The
board reviewed the golf course finances. Gary Fields will
be making an informative presentation at the annual meeting
which should provide the members with different way to view
the Association’s finances.
July
– August – September
A
total of 90 golfers (82 men & 8 women) participated
in a very successful Club-
Championship. Dylan Vogt was crowned the 2007 Champion.
The
board discussed the congestion problem in and around the
canopy area and the potential hazards it can create. The
board agreed to place a no-parking sign on the canopy.
A
couple of years ago the board began a project to develop
a new golf course manual.
The bylaws revisions and other developments prevented the
board from completing
the undertaking. The board elected to restart the process
and retrieve what work had
been in 2005 and attempt to finalize it by year-end.
Randy
reported that out of the 670 sprinklers on the course, there
were only 9 that were
not functioning properly. A payroll invoice will soon be
sent to Huntsman for reimbursement of payroll expense expended
to correct the defective sprinklers.
Randy
said the tractor is in need of an overhaul and one is being
planned during the off-season.
A
committee was appointed to review job descriptions for the
various duties performed at the golf club.
When
the water is shut down on the course, it will remain open
to the new bathroom by #11 tee. The board voted to have
heaters installed in the two stalls. The board also asked
Randy to have cost figures by October on what it would cost
to run additional water lines for drinking water.
The Ladies Invitational had an excellent turnout of 120
players.
The
annual Member/Guest tournament will be held October 6 &
7.
The
board discussed and reviewed a presentation made by Gary
Fields for an additional accounting method that the board
could use which may enable us to more effectively communicate
the financial operations of the golf course to the membership.
This method would work in connection with the financial
information already utilized by the board. The board voted
to adopt this method as an additional financial tool for
the course.
JUNE
2007
Randy
reported that club realized a profit of $961 from the Cassville
Open. There were 74 paid players, which was down about 20
players from 2006. The board discussed the value of the
tournament to the Club and decided to table any further
discussion until 2008.
Our
financial condition appears to be stable as our net income
through May shows steady improvement over 2006. However,
it is difficult to get too comfortable with cost increases,
equipment breakdowns, etc.
The
new bathroom facility is in need of siding. Randy will be
obtaining estimates to get the work as soon as practical.
The
new yardage markers have been installed and have received
good comments.
Cody
Cassady turned in his resignation this month. His work will
be missed out on the course. On another note, Scott Weems
has been hired to assist in the pro-shop.
The
rotary out-front mower is down again, requiring a significant
expense to get it operational. The course has owned the
mower for several years and the board felt it was not wise
to spend any money for repairs. The board approved the purchase
of new mower in the $4,000-4,500 range.
The
sod work on tee boxes #5 and #15 is doing very well. The
maintenance crew has also done work in different areas on
the cart paths and areas around the course.
The
Ladies Group did fantastic work on their landscaping project
between #15 green and #16 tee-box. Our thanks to them for
a job well done.
Randy
said that a dinner/dance is planned for the annual Club
Championship to be held on July 13, 14 & 15. We encourage
everyone to sign up as soon as possible and let Randy know
your plans for the Saturday night dinner and festivities.
The
board also entered into a general discussion of ideas for
improving the course. All ideas seems to take money but
it is good to dream to ward off tunnel-vision in hopes that
some dreams can someday become a reality.
MAY
2007
The
recent 3-Man Scramble was a success in both participation
and profit. The tournament field was completely full. The
course should realize a net income of around 4,900.
Information
regarding the upcoming Cassville Open in June has been placed
on the website and a solid field is expected for that tournament.
Cobra clubs will be given for first and second place in
each flight. We hope that you are planning on playing in
this yearly event.
The
water fountain at the new restroom will soon be fixed and
the swimming pool will soon be painted. Repairs to the pool
restroom are also in progress and should be completed before
the swimming season begins.
New
yardage markers (100/150/200 yds) are in the works.
Paige
will be leaving her job at the pro-shop at month end. She
has been a very pleasant addition to the clubhouse staff
and we will miss her presence. Paige will be training a
couple of new hires during her last week.
The
Over-the Hill Grill will be closing on both Monday and Tuesday’s
this year.
The
board made tentative plans to put out a newsletter soon.
If anyone has an interest in assisting with this project,
please let us know.
The
board entered into various general discussions regarding
the golf course.
APRIL
2007
As
we try and put some of this unseasonably cool weather behind
us, projects at the course are being accomplished at a steady
pace and we anticipate all will be ready when spring weather
finally reappears.
Randy
and the course crew have worked hard on the irrigation system
with all but 6 decoders being replaced. The replacement
of the solenoids are next. The ditch for the new waterline
has been cleaned up and will soon blend in with the rest
of the course. The foundation for the new restroom facility
has been poured and all will be ready when the building
is delivered the week of April 14. We want to thank Butch
Watson and Ronnie Langston for their volunteer efforts on
this project.
Even
though they have indicated a desire to stay in the background,
now is a great time to express our very sincere thanks to
Arning Canopy Systems, Inc and Hutchens Construction Company.
These two local companies saw a need and an opportunity
to be proactive to help our golf club. The new waterline
and the restroom facility are both courtesy of these area
businesses. Without their donations and efforts this project
could have never happened. We cannot express our appreciation
enough to Phil Hutchens, Randy Stockton and Kenyon Atkinson
and, I am sure others, for their unselfishness and willingness
to share their success with this community and with our
golf course. Please make every effort to thank these people
and their companies for their very generous support of Cassville
Golf Club.
The
3-Man Scramble, scheduled for the last weekend in April,
is progressing very well with 31 teams already signed up.
If you haven’t done so, contact the pro-shop ASAP for
a tee-time. At this pace, it will fill up soon.
The
swimming pool has been drained and will be undergoing preparation
for a complete paint job. The baby-pool is also included
in this project. Rich Myerkord has stepped forward and volunteered
to take charge of the painting. Our thanks goes to Rich
for this work and other work he has volunteered to do
in the past.
In
case you didn’t know, The Over-the-Hill Grill recently
achieved it’s one-year milestone at Cassville Golf
Club. We continually encourage our members to help support
this facility as it has been a wonderful addition to our
club.
Lightning
struck our golf course again in March taking out the main
pump near the putting green that was replaced just last
year due to lightning. The motor has been replaced and we
have installed everything we can on the unit to help protect
us from further damage.
We
mentioned in one of our earlier ScoreBoards that the board
would be reaching out to the membership to collect data
and opinions about our course via a survey. This project
remains in our plans. However, before we take that step,
the board will be experimenting with compiling information
and financial data in a manner that may help us see our
overall operation in a different light. After we have had
an opportunity to analyze this information, we may be in
a more advantageous position to know what information we
need to gather from the membership. We just ask for your
patience in this as we carry out this plan of action.
Our
membership numbers have stabilized since the first of the
year.
We
don’t want to jinx ourselves here but we sincerely
feel that things are in place for a truly break-out year
for our golf course. We have been blessed with abundant
moisture; Randy, Cody, Jeremy and the rest of the crew have
the course in great shape; the irrigation system repairs
are virtually complete; the new restroom and water fountains
will soon be a reality, the swimming pool is being improved,
the Over the-Hill Grill continues their great service and
food; Randy, Glen, Wayne and Paige have the pro-shop operating
efficiently; the cart fleet has been expanded and is ready
to serve you; the website continues to be a valuable communication
tool…and what else? I am not sure but all it should
take now is your involvement at the golf course. Remember,
don’t hesitate to invite someone you know to be member
of our association so they can take advantage of the opportunities
the golf club offers.
March
2007
Our
financials showed some positive results. We were able to
pay for nearly ½ of the new carts purchased out of
the regular fund with the remaining balance being placed
on the line of credit.
Speaking
of carts, the 15-2003 E-Z Go carts that have been added
to our fleet are in excellent condition and will be a positive
addition to the course. These carts should pay for themselves
in 2-3 years by eliminating the need for the pro-shop to
have to lease a large number of carts for some of the tournaments
and during very busy times in the summer. For example, based
on 2006 data, we will save around $6,700 in cart rental
expense during the upcoming 3-Man Scramble.
One
more comment regarding these new carts is that they contain
a safety feature when the foot pedal is pressed suddenly
(i.e. following a bad shot). The motor will gear way down.
An adjustment has to be made by Randy before they will operate
at full power. Please keep that mind when using one of the
newly purchased carts.
The
course clean-up has gone very well and only miscellaneous
debris remains.
The
water-line and plumbing are completely done for the installation
of the new restroom facility near 11-tee. There is some
clean-up to do on the ditch but we need to wait for some
rain before finishing. The concrete foundation will soon
be poured. The projected target date for completion is April
19/20. We will have some people to thank for their time
and donations for this project at an appropriate time.
Randy
has scheduled top-dressing for March 19 & 20.
The
tournament schedule for April is a busy one. Check the calendar
on the website for details.
The
UPC (Universal Product Code) System will soon be in operation
at the pro-shop. This system will allow for us to better
define our membership and also contains some features that
we will able to implement as time goes by. Each member will
be given a card to scan into the system before playing each
round. More information will follow.
The
shed that was built from what was left from the fire has
been totally re-wired and is being used for equipment and
cart storage.
All
fairways have been sprayed with round-up and roughs are
now being sprayed for clover and broadleaf.
JANUARY / FEBRUARY
In
opening remarks, Bob welcomed new board members, Gary Fields
and Danny Vanzandt to the meeting. Bob also informed the
board that the President’s annual message had been
posted on the golf course website.
Officers
for the coming year are: Bob Allen-President, Jim Roe –
VP and
John Chappell – Secretary.
Randy presented his findings of a comprehensive search for
additional club-owned carts. After discussion, the board
voted to purchase 15-2003 E-Z Go carts. An April delivery
is expected. These additional carts will give us a very
workable fleet and will save several thousands dollars annually
by eliminating the needs to lease carts during tournaments
and other very busy holiday weekends and functions.
Randy
said that nearly 95% of the parts for the repairs to the
irrigation system have been received. This work will commence
very soon.
Much
progress has been made with regards to a new restroom facility
between 11-tee and 16-green. The existing building will
be removed with a new facility put in its place. The new
building will measure 8’ x 20’ with separate areas
for men and women. In the middle, there will be a storage
area and water fountain. Nearly all of the expense for this
facility has been covered by a couple of donors, more of
which will follow on the next Scoreboard.
The
digging for the rural waterline will begin on the 21st of
this month, which will bring potable water for water fountains
at the new restroom, at #5 restroom and near #13 tee.
The
golf course crew has continued to work very hard, weather
permitting, to finalize the clean-up from the ice storm.
Our thanks again to the volunteers who help in the initial
phase of the work.
The
course had a set of vertical-cutting reels that we would
never use. These were sold and a new high-powered blower
unit was purchased with the proceeds to aid the crew in
the tree debris clean-up as well as being valuable in leaf
clean-up each fall. The monetary exchange benefited the
club by $100, plus we obtained equipment we can utilitize.
The overall membership is down around a net 28 which includes
3 new members with another one expected within a week. It
is normal for the membership to decrease each year by around
8-10% at year-end. We anticipate that as spring approaches,
new members will find their way to Cassville Golf Club.
The
board shared some thoughts about the annual meeting and
feel positive as we head into the new year.
Randy
and Gary presented some ideas to the board on how we can
‘get to know’ the membership better and how we
can help define what everyone is thinking about the golf
course operation. Each one presented information consisting
of ideas for a membership survey. Randy, Gary Fields and
Jim Roe were appointed to condense these ideas into a workable
survey and to bring that information to the March board
meeting. A mailing target date was tentatively set for April
1.
The
board, in continuing it’s discussion on the membership,
felt the club needed data that could be provided by a UPC
(Universal Product Code) System. Each member would be given
an ID card and would scan the card at the pro-shop before
playing. The board agreed to purchase this system with a
portion of the cost being paid by a donation to the club.
During
the past three years, the board has done extensive work
on a vision plan for the course. However, as we have conveyed,
due to the overall finances nearly all of these visions
have had to be put on the back shelf, except for the new
irrigation system. As a result, the board has decided utilize
a Vision Plan that directs the focus to more detailed items
of the overall course operation. The new restroom, new rural
waterline and UPC system previously mentioned, are a start
of this process. The board will be in contact with the membership
for a continuation of new ideas regarding this approach.
The
board agreed that there exists a valuable resource for our
club within the overall membership. We plan to escalate
our plans and tap the membership for assistance in helping
the club move forward.
2006
SCOREBOARD – 2ND EDITION
(This edition of the ScoreBoard will highlight the board
meetings held during June, July and August of 2006.
JUNE:
The board discussed the irrigation system and lightning
problems occurring at the course. Randy and staff are having
to make repairs as a
result of damage incurred. The board will contact Barry
Electric to inquire if someone could inspect premises and
make any recommendations on how damage can be curtailed.
The
Cassville Open has 83 players signed up so far. The Eagle
Rock Fire Dept will be holding a tournament on July 22.
A
used rough mower was purchased.
The
flower-bed next to #16 tee was scheduled to be cleaned up.
The
Over-the-Hill Grill continues to get positive feedback and
is drawing in new customers.
The
two garage doors for club-owned cart storage needed repairs
at a cost of $244.88.
Jim
Fohn asked for board approval to install a granite bench
on #16 tee that would match the tee marker. Board approved
request.
JUNE
SPECIAL MEETING: The board reviewed the specifics of
the cart barn fire where 34 member-owned were destroyed
as well as the cart barn building. Bob informed the board
that there was a limited benefit available to the cart-owners
that would not reimburse them 100% but would help defray
their loss. The board did agree that it has always been
the understanding that each cart-owner was responsible for
their own cart.
The
board voted not to reconstruct the cart barn. Also, anyone
not owning a cart prior to the fire, would not be able to
obtain a cart rental space
in a club owned building.
JULY:
So far, there are 96 men and women signed up for the club
championship.
Mark
Pry of Barry Electric inspected the premises for ideas on
how to better protect golf course property from lightning.
Mark did not see
anything new that Barry Electric could do that would help.
Due
to continuing health concerns, the board approved removing
water coolers from the course in 2006. Everyone would be
encouraged to bring their own supply, purchase from pro-shop
or use the water fountain in the clubhouse. The board will
also look into connecting with the rural water district
to supply potable water for the course and install water
fountains.
The
board was still in the process of collecting the member
cart claim settlement forms. There were several more yet
to be turned in. The course would soon receive a claim check
for $19,150 to pay for the destroyed building. It was considered
a total loss.
It
appeared that there was about 30’ of cart barn #4 that
could be salvaged. The course will retain that portion of
the building, enclose, brace
it and use it for equipment storage.
The
course will be purchasing 4 additional carts for the club
fleet at a cost of $2,000 per cart. It was noted that many
of the cart-owners losing their cart in the fire have elected
to sign on for the $25/month cart usage program. Also being
purchased are 33 windshields and 6
cart covers.
The
board reviewed a letter submitted by Chet Dudley asking
the board to reconsider the decision not to rebuild cart
shed #4. After discussion, the
board still felt confident that the correct decision had
been made.
No
action taken.
The
board and Randy agreed to take a look at enhancing the some
of tee boxes and landing area fronting the greens.
AUGUST:
A total of 106 players played in the Club Championship.
A great turn-out for this annual event.
The
four recently purchased golf carts have been received and
are being used. The windshields and covers are yet to arrive.
The
cart owner claim settlement forms were all finally received
and have been forwarded to the insurance company for review.
The board hopes to conclude this issue very soon.
The
board agreed to continue the effort started a couple of
years ago to have all cart owners sign a cart registration
form.
The
Ozark Mountain Tournament attracted 81 players while the
Hillbilly Industrial Tournament had 96 players.
The
Tuesday coupons posted on the website continue to work well
in attracting out of town play.
Though
revenue is up for the year, increased costs for fuel, chemicals/fertilizer,
utilities, general repairs, etc have more than offset the
revenue increase. As a result, finances remain very tight.
The
board reviewed a list of members with delinquent membership
dues. Each individual will be contacted and asked to make
payment or forfeit membership.
The
board felt it very important to make plans to tap into the
rural water district to provide on-course, potable water.
With the increasing concern about health problems resulting
from contaminated water, the board received a bid from the
water district to run their lines to a strategic location
on the course where water could be supplied to golfers from
at least two areas. Based on this cost and importance of
this issue, the
board voted to approve this action within certain cost parameters.
Preliminary
plans were made to soon begin discussions with Randy regarding
the renewal of his 2-year contract with the Association.
2006
SCOREBOARD – FIRST EDITION
(This edition of the ScoreBoard will highlight the board
meetings held during the first 5 months of 2006, including
the annual membership meeting)
January:
The annual meeting opened with a summary of 2005.
Thank
you’s went to: Richard Beeson & Butch Henningson
and entire by-laws committee for reviewing and updating
the Association By-laws, to the sponsors of the new tee
signs, to Arning Canopy Systems for the new tournament scoreboard
and to Randy Meadows and
his staff for all of their work this past year.
Also
mentioned were the recent dues increase, the non-owned member
cart rental program and the course priority development
plan.
Doug
McCullah, Chuck Edie and Bob Allen were re-elected to another
3-year term.
The
board financial advisor, Dan Angel, reviewed the financial
report that was made available to each attending member.
Randy
Meadows presented various annual golf awards including the
Golfer-of-the-Year which was presented to Dennis Ledgerwood
for the fourth consecutive year.
Blaine
Brock announced his retirement from the Golf Course Staff
after over 25 years of service.
There
were various comments and questions from the membership
that were addressed by the board or Randy.
A
short board meeting followed the annual meeting. Officers
were elected for 2006: Bob Allen-President, Jim Roe-VP and
John Chappell – Secretary. The board continued a general
discussion of the financial report. The board also reviewed
and approved the proposed tournament schedule developed
by Randy and the tournament committee.
The
board ratified the new By-Laws by a unanimous vote.
FEBRUARY:
The progress of the new irrigation system is developing
according to plan. Randy reported that 8 existing club owned
carts had been refurbished in preparation for the coming
year.
Butch
Henningson was appointed Handicap Committee chairman with
Randy as administrator.
Randy
plans on keeping pro-shop open as much as possible to accommodate
the membership.
MARCH:
A new copy machine was purchased for the pro-shop.
Board
decided to get things in motion to take proposals on a loan
for the new irrigation system. Payment to the company is
not due until
April. Total anticipated loan amount is $65,000.
Randy
will contact Charlie Steward to post the Tuesday and weekday
specials on the website.
The
Ozark Mountain golf tournament will be held at Cassville
on March 20.
Randy
reported that top dressing of the greens would be done on
March 28/29.
A
slightly used Toro greens mower was purchased at a discounted
price of $2,100.
A
new credit card company was secured which will cut the fees
in half and save the course significant expense.
The
board decided to hold a special meeting in July to resume
discussion on golf club priorities.
Randy
reported that several course members volunteered in helping
perform various duties involving course upkeep.
The
board held a special meeting on March 27 to approve re-opening
the restaurant effective April 4. Randy worked out details
with the new operators and his proposal was approved by
the board. To help ensure the success of the restaurant,
the board will monitor the overall expenses of the restaurant
(utilities, etc) for the remainder of the year and not require
a charge for use of the facilities. Adjustments may be required
in 2007.
APRIL:
The meeting was opened by recognizing Blaine Brock for this
many years of dedicated service to the Association. Blaine
has been a tireless and dependable employee for over 25
years and we will miss his presence on the course maintenance
crew. To help make his retirement even more enjoyable, Randy
and the Board presented Blaine with a new set of irons and
a signed Certificate of Appreciation.
Randy
reported good sign-up numbers for the 3-Man Scramble and
expects a full field.
The
coupons being offered via the website for the golf specials
are bringing good results.
It
was also reported that the irrigation system is in full
operating order.
The
first week for the restaurant was very positive.
Randy
said work would soon begin on the pool beginning with repairs
to the pool–side restrooms. New pool furniture is needed
for the coming year. There is money left in the budget for
this expense and the board will follow up with the purchase.
Ted
Farris has installed a new TV cable system for the clubhouse.
The
board approved to secure a loan for the irrigation system
from Freedom Bank on a 10-year payout. Final loan amount
= $65,982.
The
board accepted the resignation of Richard Beeson who has
served one full term plus part of a second term. Richard
works in Springfield and recently purchased a home in Seymour,
MO. Although he still had maintained regular attendance
in 2006, he said his upcoming schedule and travel distance
were too demanding to be able to continue to attend regularly.
After discussion, the board accepted his resignation and
then voted to contact Phil Hutchens to fill the position
for the remainder of the calendar year. In 2007, that position
will be voted upon by the membership for the remaining portion
of the term. Bob
will contact Phil.
Doug
brought up an idea for a Golf Course type social…a
kind of get acquainted activity for the membership. The
board would volunteer to cook. For a starting point, Randy
said he would contact the Women’s Group to see if they
had an interest in helping organize the event.
MAY:
Phil Hutchens was welcomed as a new board member.
Randy
said the activity at the restaurant was going very well.
He
also mentioned that the new donated yardage markers were
in the process of being installed.
Membership
numbers are steadily growing as new members are being signed
up. However, as normal, other members are lost but net increases
have been shown.
The
Golf Course Social has been tabled for now due to so many
other activities.
Thank
you-photo cards were recently sent out to the individual
hole sponsors as an expression of thanks for their financial
support to the club by purchasing a new tee-marker. The
project was developed and completed by Annette Henderson.
The
board thanks you for taking the time to read this report.
We hope this information assists you in keeping up to date
regarding golf course activities
and developments.
As
you know, this information has been secured and made available
only to the members of the golf association on our website
via a password.
Please
let us know your thoughts and opinions.
Board
of Directors,
Bob
Allen – President, Jim Roe - VP, John Chappell –
Sec/Treas
Butch Henningson, Chuck Edie, Doug McCullah, Phil Hutchens
Dan
Angel – Financial advisor
Randy
Meadows-Director of Operations
END
- 2006 UPDATE
Dear
Cassville Golf Association Members,
The
2006 annual meeting of the Cassville Golf Association, Inc
has been set for Monday, January 9. The meeting will be
held in the banquet room at the Clubhouse at 7:00 PM.
In
addition to the election of board members, our meeting will
focus on the overall status and improvements of our golf
course in 2005 as well as a general outlook for 2006. (See
below).
As
everyone knows, the annual meeting is most beneficial for
all in attendance when we observe proper meeting procedures
and guidelines. With that simple thought in mind, the board
is requesting that anyone wanting to discuss a specific
topic to contact Randy at the pro-shop no later than January
4 to arrange placement on the meeting agenda. We believe
that a maximum time limit of 5 minutes should give anyone
wishing to speak a very generous opportunity to present
his or her item of discussion.
All
board members will be available before, durint and after
the meeting to help answer questions or just discuss any
pertinent golf association thoughts you might have on your
mind.
On
a slightly different note, please extend a big thank you
to Randy and the entire staff for a job very well done in
2005. The staff has shown the desire to put forth the effort
it takes to keep our golf course moving forward.
That's
about it for now. Our best wishes to everyone for a very
Merry Christmas and a safe and enjoyable New Year's.
We'll
see you on the 9th of January, if not before.
Sincerely,
The Board of Directors
Cassville Golf Association, Inc.
ATTACHMENT
2006
CASSVILLE GOLF ASSOCIATION
Nominating Committee
Chairman Dan Bailey 847-4872
Dick Worman 847-9761
Debbie Kelley 847-2221 (Work) 847-5067 (Home)
Or...notice
can be given to any existing board member:
Bob Allen, Richard Beeson, John Chappell, Chuck Edie, Butch
Henningson, Doug McCullah, or Jim Roe.
Nominations
for the Golf Board of Directors must be made no later than
January 4, 2006 in order to be placed on the voting ballot
for the January 9, 2006 annual meeting.
Current
terms expiring are Doug McCullah, Chuck Edie, and Bob Allen.
A
term on the Board is for 3 years.
A
reminder, when the membership is voting on any association
matter, there is only one (1) vote allowed per family membership.
SEPTEMBER
2005 edition of the ScoreBoard
(Highlights
of the Sept 8, 2005 board meeting)
The
new scorecards and on-course tee markers are in the final
stages and should be put into use very soon.
Randy
reported that the pond on #7 will be cleaned out. Due to
the dry conditions, it was an excellent time to make this
improvement.
The
course purchased 8 new tables for use in the clubhouse.
General
but in-depth discussions were held regarding the course
Bylaws rewrite, revising the course policy manual, golf
club priorities and matters with the clubhouse.
The
board reviewed the condition of the existing utility maintenance
carts as well as the immediate need to address the outdated
and worn out irrigation system. Randy reported on the details
of his search to find used irrigation equipment as well
as two bids to install a new system. After a review of the
overall costs and taking into the account the importance
of updating this vital equipment, the board voted to proceed
with the purchase and installation of the new irrigation
system as well as the purchase of a utility cart.
The
board discussed overall golf cart usage guidelines for the
club. Randy, Jim and Butch will meet to gather information.
AUGUST
2005 edition of the ScoreBoard
(Highlights
of the August 11, 2005 board meeting)
The
financial report looked positive with net income ahead of
last years’ pace.
The
new scorecards are in process and will be sponsored by Shumaker
Battery and Commerce Bank. The cards will have a new design
and will be made by the same company that is creating the
new tee markers.
Arning
Canopy Systems of Cassville delivered the new course scoreboard
the first of August and donated it to the course. Please
give the crew at Arning a sincere thank you for their generous
contribution and work.
Randy
said the new pompus grass yardage markers have suffered
with some needing replaced. Weather has been just too hot
and dry for the new starts.
Upcoming
events include: Ozark Mountain, Shelter Insurance &
EFCO.
The
Board voted to purchase a 2004 golf cart to add to the course
fleet.
JULY
2005 edition of the ScoreBoard
(Highlights of the July 12, 2005 board meeting)
The
overall finances of the Club continue to remain positive
with consistent income and controlled expenses.
The
Association membership remains consistent at around 300.
The
upcoming Club Championship is enjoying good participation
numbers with more anticipated. The board agreed to let Randy
invite past Champions to the tournament with the understanding
that they cannot be crowned as Club Champion but can participate
in other areas.
The
‘golf specials’ that are running on radio and
in newspapers in NW Arkansas are creating positive results
in additional outside play.
Hollywood’s
surgery went very well and after just a short time off,
he has returned to work.
The
Board’s bylaws discussion will reconvene at the end
of the month as well as continuing with the Priority or
Vision Plan project.
The
board reviewed some potential repairs that may soon be needed
on the cart storage building as well as reviewing the existing
irrigation system.
JUNE
2005 edition of the ScoreBoard
(Highlights of the June 9, 2005 board meeting)
The
finances of the club remain steady and much improved over
2004.
The
Cassville Open was a success with 86 total paid players.
A big thank you goes to the membership for supporting this
event. There were 50 members who participated.
The
new 150 yard markers have been put in place. These new pompus
grass markers should add a nice touch to the course.
Bud
Shelton will be undergoing surgery on his knee the first
part of July. Please wish him well with a speedy recovery.
Upcoming
events include the Club Championship to be held on July
15-17. We hope you will plan on making it a weekend at the
course.
The
board continues to work on the bylaws review and rewrite
as well as the Association’s goals and visions.
MAY
2005 edition of the ScoreBoard
(Highlights of the May 19, 2005 board meeting)
The
financial report indicated a steady improvement in the overall
finances of the club. Although revenue remains consistent
with last year, to this point, expenses have been reduced
resulting in a positive cash flow. Also, the credit line
at the bank has been paid off.
The
production of new tee signs is in process. We hope to see
them delivered and installed by August, barring any unforeseen
delays.
Various
minor changes on the course are in progress or will be started
soon.
Also,
the new scoreboard is nearing completion.
The
pool is on schedule to be ready for the traditional Memorial
Day opening weekend.
Men’s
Night is set to commence on Thursday, June 2. Note the new
day of the week this year. We hope you will plan on participating
in as many events as you can as it’s always an enjoyable
way to spend the evening. Contact the pro shop for more
details.
The
board ended the meeting with a detailed discussion regarding
the top priorities of the club to assist us in establishing
a vision plan and goals.
A
summary was to be made of this discussion and a follow up
meeting was planned for May 25.
________________________________
The meeting of May 25 had a two-fold purpose: to discuss
the priority list of the club and to review the rough draft
of the bylaws submitted to the board by the committee.
The
board reviewed the top five priorities contributed by each
member at the May 19 meeting. Further discussions were held
regarding all other priorities. As one might guess, greens,
tee boxes, safety issues, watering system and fairways were
the main topics presented. The board will continue further
development of this information.
The
board then reviewed the rough draft of the bylaws revision.
Due to the importance of this document, further talks will
be needed to bring this project to a conclusion.
APRIL
2005 edition of the ScoreBoard
(Highlights of the April 14, 2005 board meeting)
All
of the new tee signs have been sold. Hole assignments for
each sponsor were drawn following the meeting.
The
3-Man Scramble is shaping up with over 50 teams signed up
and great weather anticipated.
The
board approved removal of 4-5 cedar trees along #11 tee-box.
The
new tournament scoreboard is on order and should be in place
in the near future.
The
new cart rental plan continues to grow with 11 members participating,
so far. For more information, check with the staff.
The
banquet room is being used more and more by outside interests
as it was intended to be.
Randy
and staff will be working on a project to collect your email
address.
Please
provide that information to them as our plans are to issue
a monthly newsletter via email some time in 2005. Jump on
board and take advantage of
this program.
The
Golf Club will be promoting specials on Tuesdays and on
Thursday afternoons for non-members.
As
you know, the Bylaw and Policy Manual Committee has been
working very hard to update the association bylaws and policy
manual. A rough draft of the bylaws has been submitted to
the board which will be reviewed by the board next month.
The
board, acting upon intentions from 2004, has agreed to begin
the process of establishing a vision plan coupled with setting
goals and objectives for the course. It will be a time consuming
project but we feel this preparation will help provide a
positive direction for the club now and into the future.
MARCH
2005 edition of the ScoreBoard
(Highlights of the March 10, 2005 board meeting)
The
financial status the Association remains positive. Our thanks
to the membership for accepting the challenge to make payment
on golf dues
in a timely manner.
| 
I
want to welcome the newly elected Board Members Bob Callahan
and James Popanz. We are looking forward to the positive
ideas they will bring to the Course. Also I want to welcome
Chuck Edie, the new Course Administrator, and am looking
forward to the new fresh outlook he brings to the Club.
Randy Meadows has done an excellent job considering the
many hours he spent in order to work two different jobs.
A big thank you to our entire staff seems to be in order
for all the work throughout the year in keeping our Club
and Course maintained at a high level. We are excited about
this coming year even though there will be challenges that
will appear. There are already discussions and ideas that
are felt to be a positive step in the operations of the
Club.